Senior Event Organiser (12 Month Fixed Term Contract)

Job details

General information

Reference

001615  

Publication start date

04/07/2024

Post Description

Senior Event Organiser

Closing date

19/07/2024

Vacancy location

Location

South West, Gloucestershire, Rosehill - Hybrid

Vacancy details

Job Profile

Sales and Marketing - Events

Title

Senior Event Organiser (12 Month Fixed Term Contract)

Contract Type

Full Time

About us

About UCAS

UCAS is at the heart of connecting people to higher education.

 

UCAS is the world’s leading shared admissions service for higher education. We provide application services for UK universities and colleges as well as delivering a wide range of research, consultancy and advisory services to schools, colleges, careers services, professional bodies and employers.

 

We’re a successful and fast-growing organisation, which helps hundreds of thousands of people every year. We're committed to delivering a first-class service to all of our customers — they're at the heart of everything we do.

Business Unit description

The Sales and Marketing business unit takes responsibility for successfully and sustainably launching and growing products and services that respond to UCAS’ customer needs. 

Through UCAS Media (UCAS’s commercial subsidiary), we connect clients to our engaged audiences and offer data-led consultancy and insight services to the HE sector and associated markets.

UCAS Media provides consultancy, insight, and marketing solutions for higher education providers wanting to improve their position in the market, and for commercial brands wanting to reach students. With our highly engaged audience, we’re in the perfect position to support our customers with what they need to identify, engage, and convert. All our profits are gift-aided back to UCAS, the charity.

Through our marketing functions we manage and provide content across all of UCAS channels including ucas.com, our social channels, emails, and our network of face-to-face events.

About the role

Contractual Hours

35.00

About the role

A key part of the events team responsible for the delivery of a best-in-class programme of virtual, physical, hybrid exhibitions and conferences.

 

Key accountabilities:


• Project manage and have complete responsibility for the delivery of events you are managing which could include physical or virtual exhibitions and conferences.

• Source a range of venues in varied locations around the UK (including negotiating venue contracts up to the value of £130,000) that are within budget and meet the needs of the event.

• Manage the delivery of events on-site, including speakers, exhibitors, staff and contractors.

• Manage deadlines, including the gathering, distributing, and proofing of all event-related content.

• Confident and excellent customer focused communications with speakers, exhibitors and attendees.

• Management of all onsite team and external suppliers responsible for the implementation of events.

• Manage event budgets to ensure that each event is in profit, including planning, forecasting and reporting to finance.

• Support with planning event content by research and feedback analysis, as well as liaising with colleagues, customers, stakeholders, external bodies and relevant industry speakers to ensure a high-level of quality.

For full job description, please see role profile attached

Skills, qualifications, and experience

  • Experience in events management and producing project plans across physical and digital experiences.
  • A high degree of self-organisation, and the ability to manage multiple priorities, as well as the ability to solve problems on the ground, and remain calm when dealing with unforeseen circumstances.
  • Excellent interpersonal, organisational, oral, and written communication skills with an ability to work to and meet deadlines.
  • Awareness and interest of current trends and innovations in the events business to be able to contribute ideas and views to expand our digital and physical events offer.
  • A proven ability to plan multiple events across the calendar being able to draw on expensive project management experience.
  • A strong team player, with experience of supporting to manage a team, creating a motivating and developing team.
  • Ability to work under pressure and manage time appropriately.
  • A good team player with the ability to support colleagues in their duties.
  • Able to travel, and network with new clients/colleagues, including overnight stays at short notice.
  • Working knowledge of MS Office Packages.
  • Knowledge of the higher education sector, particularly the decisions facing young people when they leave school, is desirable, but not essential.
  • Event Management degree or five years’ experience of managing a range of events across different channels.
  • Full clean driver’s licence, and a willingness and ability to travel across the UK, including overnight stays.

Package

Salary - up to £30,000

  • 30 days annual leave (plus 3 concessionary days over Christmas and your bank holidays!)
  • Flexibility – UCAS positively supports Hybrid working for its employees, meaning you can work between home and the office in a way that suits you and the business and also has a comprehensive Flexible Working Policy
  • A generous pension scheme
  • Hundreds of high street discounts and offers with Perkbox
  • Internal training and development
  • Subsidised gym and café
  • Be rewarded for going above and beyond with our ex-gratia bonus scheme and Celebrating U, our quarterly employee recognition scheme
  • Dedicated volunteer employee networks promoting wellbeing, awareness and inclusion

Working Arrangements

Is fully remote working an option?

No

Attachments

Attachment

Senior Event Organiser role profile - February 2021.pdf (328 Kb) Download attachment